CLIENT INFORMATION 

All Danish lawyers are subject to the legal ethics rules contained in the Danish Administration of Justice Act (Retsplejeloven). The General Council of the Danish Bar and Law Society supervises compliance with the code of legal ethics and has drawn up a Code of Conduct requiring lawyers to comply with high professional and ethical standards.

The Disciplinary Board of the Danish Bar and Law Society ensures compliance with the rules and may impose disciplinary sanctions in case of violation.

The ethical professional conduct rules include:

– Non-disclosure obligations: Lawyers and their employees are required to treat information received in the course of their work confidentially.
– Conflicts of interest rules: Circumstances of conflicting interests in which a lawyer may not assist a client.
– More information about the Code of Conduct and the General Council is available on the Danish Bar and Law Society’s website. More information about ethical professional conduct, right to complain, etc. is available on the Disciplinary Board’s website.

Under clause 3.3 of the Danish Bar and Law Society’s Code of Conduct, the following information is required to be given to clients:

LEAD Advokatpartnerselskab
Frederiksholms Kanal 20
DK-1220 København K

Central Business Register (CVR) number: 32321488
Tlf. +45 44455000
Fax +45 44455001
info@lead-roedl.dk

LEAD Advokatpartnerselskab is a partnercompany according to chapter 21 of the Danish Companies Act.

All Danish LEAD lawyers are admitted to practice law by the Danish Ministry of Justice and are, together with all LEAD EU lawyers, registered with and members of the Danish Bar and Law Society.

LEAD is covered by a professional liability insurance and has provided a guarantee in accordance with the rules of the Danish Bar and Law Society. Our liability insurance covers any legal practice, regardless of where such practice is being conducted. LEAD’s liability insurance and guarantee have been taken out with HDI-Gerling Forsikring, Indiakaj 6, 1., DK-2100 Copenhagen Ø.

RECRUITMENT

 

Do you have what it takes to become one of our new colleagues? And how would you like to work in a challenging and international environment?

As LEAD Rödl & Partner advises many international clients, we are always interested in hearing from lawyers that can provide legal assistance regarding Danish law in languages other than Danish. All foreign languages and all practice areas are of interest.

Therefore, we are always looking forward to hear from new colleagues who are highly skilled within their area of expertise, are hard-working and ambitious, and who will take part in creating a law firm that can compete with the tier 1 Danish law firms and where it at the same time is pleasant to be.

Are you interested? Then send us an application, or call attorney-at-law Alexandra Huber at +45 51 16 74 94 for an informal initial chat.

TERMS OF BUSINESS

 

These terms of business govern legal services rendered by LEAD, unless otherwise agreed.

  1. Conflict of Interest

Upon receipt of a matter we will investigate whether there exists a conflict of interest or other reason which prevents us from assisting in the matter. Should this be the case, we will advise you accordingly. We will assist in referring you to other counsel, if we are not able to act in the matter.

  1. Money Laundering

LEAD is subject to the rules of the Danish Act on Measures to Prevent Money Laundering and Financing of Terrorism. We are under an obligation to obtain information from our clients, as is required under such Act.

  1. Client funds

All client funds are deposited in segregated client accounts with our bank and are held according to the applicable rules. Interest accrued is paid to the client pursuant to the applicable rules.

  1. Fees

LEAD´s fees for legal services are determined on the basis of an overall assessment of the circumstances of the matter. The assessment takes into consideration the time spent on the matter, the scope, complexity and nature of the work, including the level of expertise required, the values and responsibility involved in the matter, the importance of the matter to the client and the results achieved. The partner responsible for the matter ensures that the fee is reasonable.

Upon request we will provide a reasoned estimate of our fee for legal services before any task is undertaken. If it is difficult to provide an estimate, we will inform the client of the criteria upon which the fee will be calculated, such as the hourly rates. We will notify the client if we subsequently expect that the estimate will be exceeded.

Before we undertake any tasks for our clients that are considered consumers, we will, at our own initiative, inform them of the expected fee or the criteria for the calculation of our fee.

  1. Disbursements

All external costs and expenses incurred in connection with the matter are invoiced on a regular basis. External costs and expenses include travelling costs and expenses for accommodation and food, as well as certain photo-copying, translation, telephone or postage and courier costs and expenses.

  1. Advance payment

We may request advance payment of fees for legal services or disbursements before commencing any work. Any such amounts are paid into a segregated client account. All accrued interest is credited to the client in accordance with the applicable rules. Advance payments are used to settle fees or disbursements, unless otherwise agreed.

  1. Invoicing

All matters are invoiced on a monthly basis, unless agreed otherwise. Matters of a shorter duration can be invoiced upon completion. Our terms of payment are 8 days from the date of invoice. Foreign clients are granted 14 days from the date of invoice. Default interest will be charged in accordance with the Danish Interest Act. VAT is added to the invoice in accordance with the applicable rules.

  1. Confidentiality

As lawyers we are subject to a duty of confidentiality. All information is treated as confidential.

  1. Insider rules

Partners and employees of LEAD are subject to internal rules in accordance with current legislation prohibiting the disclosure of inside information regarding listed companies and restricting trade in listed securities.

  1. Use of our legal services

LEAD’s legal services are exclusively rendered to our client and may not be relied up on by any third party without our consent.

  1. Completion of our work and our document archives

Original documents are usually handed over no later than on the completion of our work. All other documents relating to the matter are kept on file for five years from the date of invoice.

  1. Governing law and jurisdiction

Any dispute between a client and LEAD shall be settled in accordance with Danish law and may only be brought before the Danish courts.

  1. Liability

LEAD exclusively advises on Danish law, unless otherwise agreed with the client. We are liable for the advice rendered to our clients according to the general rules of Danish law, and we are insured with a reputable insurance company.
Our liability is limited to the insured sum according to our indemnity insurance for each matter. Information on the insured sum shall be made available to clients, upon request.

Our liability does not include consequential losses, loss of data, loss of profits, goodwill, image or other forms of indirect losses.

LEAD is not liable for any errors committed by other advisors or sub-contractors whom LEAD, upon agreement with the client, has asked to assist or to who LEAD has referred the client.

PRIVACY POLICY

 

1. Introduction

Privacy and data protection is important to us, and therefore this Privacy Policy will explain how we manage the personal data we obtain from our clients, and persons whom the clients’ matters pertain to.

When LEAD | Rödl & Partner processes personal data, LEAD | Rödl & Partner is a personal data controller. Therefore, LEAD | Rödl & Partner determines the purpose and means for processing the personal data and bears the responsibility under applicable data protection regulations.

 

2. LEAD | Rödl & Partner’s contact information:

The legal entity responsible as a data controller for the processing of your personal data is:

LEAD ADVOKATPARTNERSELSKAB

CVR-no.       32 32 14 88

Phone           +45 4445 5000

E-mail           info@lead-roedl.dk

Address        Frederiksholms Kanal 20, st. DK-1220 Copenhagen

 

If you have any questions concerning LEAD | Rödl & Partner’s processing of personal data, please contact us at the above-mentioned e-mail address.

 

3. Description of processing

Below, we have described what types of personal data we process, the purpose, and the legal grounds upon which we base the processing. Company information is not subject to the General Data Protection Regulation (GDPR).

 

(1)

Personal data:

– Contact information 1:

– Full name

– E-mail address

 

Purpose:

– Registering companies as clients and contact persons at the client company.

– Registering natural persons as clients.

– Invoicing our clients.

– Complying with bookkeeping legislation.

 

Legal ground:

– Fulfilment of a contractual obligation.

– Complying with a legal obligation.

 


(2)

Personal data:

Contact information 2:

– Full name

– E-mail address

– Street address

– Personal identification no.

 

Purpose:

– To ensure that there is no conflict of interest.

– Invoicing our clients.

– Complying with bookkeeping legislation.

 

Legal ground:

– The processing is necessary in order to enter into a contract, which the person has requested.

– Fulfilment of a contractual obligation.

– Complying with a legal obligation.

 


(3)

Personal data

Information according to the Danish Money Laundering Act (hvidvaskloven) (DMLA):

– Identity information such as name, personal identification no. etc.

– A copy of the passport, or other similar document that can be used for identification and passport no.

– An assessment if the person is a politically exposed person.

 

Purpose:

– Complying with the DMLA legislation.

 

Legal ground:

– Complying with a legal obligation.

 


(4)

Personal data:

Information in connection with legal matters:

Given the nature of a law firm’s activities, it is not possible to provide an exhaustive list of types of personal data that will be processed. Below are some examples:

– Contact information

– Meeting notes etc.

– Mentions of persons in (drafting) documents.

– Other information that is required when handling the client’s case.

 

Purpose:

– A necessary step in order to enter into a contract, which the client has requested.

– To handle the client’s matter according to the client’s instructions, and in accordance with the ethics rules provided by the Danish Bar and Law Society.

 

Legal ground:

Regular personal data:

– Fulfilment of a contractual obligation

– Complying with a legal obligation

 

Depending on the circumstances, we will process sensitive personal data relating to criminal offenses or other sensitive categories of personal data, if necessary for establishing, exercising or defending legal affairs, cf. Section 8, item 3 and 4 of the Danish Data Protection Act (databeskyttelsesloven).

 


(5)

Personal data:

When signing up to our courses – contact information 3:

– Name

– Company

– Position

– E-mail address

– Telephone number

– Street address

 

Purpose:

– We may use this information in regard to our courses, if we need to contact you about cancellation, change of place, change of time etc.

– We may use this information for direct marketing of other relevant courses

 

Legal ground:

– The processing is necessary for the purposes of the legitimate interests pursued by the controller

 

LEAD | Rödl & Partner collects data from yourself with your prior consent. As a result, you can always choose, if you wish to give us the information, however LEAD | Rödl & Partner cannot provide its services unless the requested contact information and information according to the Danish Money Laundering Act are provided. You have the right to withdraw you consent at any time, but please note that this can have negative effects of your contract with LEAD | Rödl & Partner. Furthermore, you should note that if you withdraw your consent, the withdrawal will not affect our processing and disclosure prior to the withdrawal of your consent.

At times LEAD | Rödl & Partner may obtain your contact information through publicly accessible sources, your employer, your counter-party etc. In this case you still have the rights as described in point 7. This information may be processed without your prior consent to provide our services to our clients.

 

4. Recipients

We will treat your data as confidential and we will not unnecessarily disclose it to third parties, However, if necessary, the personal data may be transferred to the following categories of recipients:

  • Courts, similar judicial entities and/or authorities.
  • Other authorities, such as SKAT (the Danish Tax Authorities).
  • Recipients whom LEAD | Rödl & Partner has been directed by the client to transfer information to.
  • Companies that provide services, upon which, LEAD | Rödl & Partner relies for its core activities (such as digital infrastructure).

 

5. Transfer to third countries

LEAD | Rödl & Partner will not transfer your personal data to third countries (countries outside of the EU/EEA), unless this is necessary to carry out the assignment given by a client. If so is the case, and there is no decision from the EU Commission that the country, which the personal data will be transferred to, provides adequate data protection legislation to ensure the safety of the personal data, LEAD | Rödl & Partner will use relevant safeguards to ensure the safety of the personal data.

 

6. Storage and deletion of personal data

LEAD | Rödl & Partner stores all client related information as well as personal data, for as long as there are legitimate purposes. There is no general duration of this storage, but we base our assessment on i.e. the guidance from the Danish Bar and Law society about this issue, which as a main rule can entail storage for up to ten (10) years, after completion of the relevant assignment. Special legislation, including the Danish Bookkeeping Act, the Danish Money Laundering Act, and the Danish Limitation Act, may entail an obligation for us to store data for an extended period. If the data is anonymized, we may also process and store it for a longer time. The personal data collected by us according to the Danish Money Laundering Act is stored for five (5) years after the end of the client relationship and is then deleted.

 

 7. Your rights

LEAD | Rödl & Partner is a law firm and is therefore subject to rules of professional secrecy. This means that LEAD | Rödl & Partner is not allowed to disclose information relating to the clients’ matters to anyone but the client.

The rights that a person has in regards of their personal data are not absolute, meaning that certain criteria must be at hand for the right to be exercised. Also, there are exceptions to some of the rights. LEAD | Rödl & Partner will accommodate request to the extent that LEAD | Rödl & Partner is obliged under the data protection regulations, and that doing so it not contrary to the interest of LEAD | Rödl & Partner’s clients.

A person has the following rights regarding their personal data:

– Access: you have the right to information about the processing, access to the personal data in question and the right to obtain a copy of it.

 

– Rectification: LEAD | Rödl & Partner must correct the personal data if it is incorrect.

 

– Deletion: LEAD | Rödl & Partner must erase the personal data in certain circumstances, such as if there is no purpose for processing it any longer.

 

– Object to processing: you have the right to object to LEAD | Rödl & Partner’s processing of personal data.

 

– Restriction of the processing: you have the right to have LEAD | Rödl & Partner restrict the processing of personal data (not to erase it).

 

– Data portability: if you want LEAD | Rödl & Partner to transfer the personal data to another personal data controller, LEAD | Rödl & Partner must accommodate this request.

 

If you wish to exercise any of your abovementioned rights regarding your personal data, please contact info@lead-roedl.dk with the subject “Privacy Policy”. Such rights may be subject to conditions or restrictions. Accordingly, there is no certainty that you will be entitled to exercise the right, as it will depend on the circumstances.

You are welcome to contact us on the above-mentioned e-mail, if you disagree with the way or the purposes for which we process your personal data. You may also lodge a complaint at the supervisory authority, if you believe that LEAD | Rödl & Partner’s processing of personal data infringes applicable data protection regulations. The supervisory authority in Denmark is Datatilsynet.

 

The Danish Data Protection Agency

Borgergade 28, 5th floor

1300 Copenhagen

Denmark

T: +45 3319 3200

E-mail: dt@datatilsynet.dk

If you are not based in Denmark, you may contact the supervisory authority that is relevant to you.

 

Updated December 2018

 


COOKIE POLICY

Owner information

LEAD Advokatpartnerselskab
Frederiksholms Kanal 20, st.
DK-1220 København K

CVR nr.32321488
info@lead-roedl.dk

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Contact

LEAD Advokatpartnerselskab
Frederiksholms Kanal 20, st.
DK- 1220 København K

T: +45 44 45 50 00
F: +45 44 45 50 01
E: info@lead-roedl.dk
H: www.lead-roedl.dk